The biggest impactful change I made to my workflow was to move to a dedicated to-do list with "Must Completes" and "Nice to Haves" as separate daily lists. This way, I would ensure I get the most needed tasks done first.
For me the biggest productivity hack has been timeboxing my calendar and setting 1-3 main priorities each day. I block specific time slots for deep work, admin tasks, emails, breaks etc. Keeps me focused on what matters most and ensures I make steady progress. Also having a short daily planning/review to keep on track. Game changer!
We did a couple of things- brought tasks and related notes, links etc to organize everything in one place, and added custom AI agent to the project to be the expert assistant. In fact we are launching this as a tool soon!
SHRED